Annual Vacation Carryover Deadline Extended to Dec. 31, 2021

This is to announce that the University is extending the annual vacation carryover deadline to Friday, Dec. 31, 2021 as below.

PSC, ECP, Classified Managers, excluded and unrepresented staff: 

For the annual leave year ending Tuesday, Aug. 31, 2021, the Aug. 31 deadline to use annual leave will be extended to Dec. 31, 2021, as follows:

·        Annual leave above the designated cap as of the close of business Aug. 31, 2021 may be carried into the annual leave year that begins Wednesday, Sept. 1, 2021. For example, if you have ten days in excess of your annual leave cap on August 31, 2021 then you may carry the ten days over to be used between Sept. 1, 2021 and Dec. 31, 2021.

·        The annual leave balance in excess of the cap will be deducted from the employee’s accrual balance on Dec. 31, 2021. For example, if you had an excess of ten days on Aug. 31 but only used seven days between Sept. 1, 2021 and Dec. 31, 2021, then three days will be deducted from your annual leave balance on Dec. 31, 2021, end of day.

·         For PSC members, the provisions of Article 14.9(b) concerning compensation for an annual leave balance if the employee is separated from service will remain in effect, except that, for the annual leave year ending on Aug. 31, 2021 only, the annual leave payment due to the employee upon separation, or to his/her estate, shall be the lesser of: (1) the leave balance to the employee’s credit on the date of resignation, retirement or death; or (2) the contractual cap, (45 days or the personal accrual maximum as of Aug. 31, 1987). Nothing here is intended to alter the provisions of Article 14.9(b), except as specifically set forth in this agreement.

·         Unscheduled holidays from the annual leave year ending Aug. 31, 2021 will not be carried over.

For employees in blue collar, white collar and skilled trade titles:

The University has likewise agreed to modify the relevant provisions in CUNY’s Rules and Regulations 6.1.1 and Personnel Policy Bulletin 18-90, dated Nov. 20, 1990, regarding annual leave usage and the conversion of excess annual leave to sick leave for employees in full-time titles.

These modifications shall be in effect for the period through Dec. 31, 2021, and are as follows:

·        For the annual leave year ending Aug. 31, 2021, the August 31 deadline to use annual leave will be suspended consistent with the provisions contained in this email.

·       Annual leave that as of the close of business Aug. 31, 2021 is above the two-year carryover cap that an employee is eligible to accumulate per year in accordance with PPB 18-90 (“excess annual leave”) will not be converted to sick leave but will instead be carried into the annual leave year that begins Sept. 1, 2021.

·        Any excess annual leave carried into the leave year that begins Sept. 1, 2021 must be used by no later than Dec. 31, 2021. For example, if you have 10 days in excess of your annual leave cap on Aug. 31, 2021, it will not be converted to sick leave and it will be carried over to be used between Sept. 1, 2021 and Dec. 31, 2021.

·        If because of extenuating circumstances an employee, who would otherwise have his/her annual leave convert to sick leave at the end of a leave year, is unable to exhaust his/her leave by Dec. 31, 2021, any remaining excess annual leave will convert to sick leave effective close of business Dec. 31, 2021. For example, if you had an excess of ten days on Aug. 31 but only used seven days between Sept. 1, 2021 and Dec. 31, 2021, then three days will convert to sick leave effective close of business Dec. 31, 2021.

·        If an employee resigns, retires, or dies prior to Dec. 31, 2021, any excess annual leave above the annual leave cap will be forfeited, and the annual leave payment due to the employee upon separation, or due to his/her estate, shall be the lesser of: (1) the leave balance to the employee’s credit on the date of resignation, retirement or death; or (2), the leave balance credited to the employee as of the close of business on Aug. 31, 2021.

These modifications will expire on Dec. 31, 2021, after which the terms of PPB 18-90 will be reinstated in full force and effect.

By the Office of Human Resources