The University will be extending the annual leave carryover deadline this year to Sunday, Dec. 31, 2023 for all full-time employees.
PSC, ECP, Classified Managers, excluded and unrepresented staff
For the annual leave year ending Thursday, Aug. 2023, the Aug. 31 deadline to use annual leave will be extended to Dec. 31, 2023 as follows:
- Annual leave above the designated cap as of the close of business on Aug. 31, 2023 may be carried into the annual leave year that begins on Friday, Sept, 1, 2023. For example, if you have ten days in excess of your annual leave cap on Aug. 31, 2023 then you may carry the ten days over to be used between Sept. 1, 2023 and Dec. 31, 2023.
- Annual leave in excess of the designated cap will be deducted and forfeited from the employee’s accrual balance effective on the close of business Dec. 31, 2023. For example, if you had an excess of ten days on Aug. 31 but only used seven days between Sept. 1, 2023 and Dec. 31, 2023, then three days will be deducted from your annual leave balance on Dec. 31, 2023 at the end of day.
- For employees in PSC titles, the provisions of Article 14.9(b) concerning compensation for an annual leave balance if the employee is separated from service will remain in effect, except that, for the annual leave year ending on Aug. 31, 2023 only, the annual leave payment due to the employee upon separation, or to their estate, shall be the lesser of: (1) the leave balance to the employee’s credit on the date of resignation, retirement, or death; or (2) the contractual cap, (45 days or the personal accrual maximum as of Aug. 31, 1987). Nothing here is intended to alter the provisions of Article 14.9(b) of the collective bargaining agreement.
- Please work with your supervisor to plan how you will use any annual leave over the cap by Dec. 31, 2023 so you do not lose or forfeit the time.
Blue Collar, White Collar, and Skilled Trade titles
For the annual leave year ending Aug. 31m 2023, the Aug. 31 deadline to use annual leave will be suspended consistent with the provisions contained in this message.
- Excess annual leave as of the close of business Aug. 31, 2023 that is above an employee’s designated contractual annual leave cap will not be converted to sick leave, but will instead be carried into the annual leave year that begins Sept. 1, 2023.
- Any excess annual leave carried into the leave year that begins Sept. 1, 2023 must be used by no later than Dec 31, 2023. For example, if you have ten days of excess annual leave on Aug. 31, 2023, then you may carry the ten days over to be used between Sept. 1, 2023 and Dec. 31, 2023.
- If because of extenuating circumstances an employee, who would otherwise have their annual leave convert to sick leave at the end of a leave year, is unable to exhaust their leave by Dec. 31, 2023, any remaining excess annual leave will convert to sick leave effective close of business on Dec. 31, 2023. For example, if you had an excess of ten days on Aug. 31 but only used seven days between Sept. 1, 2023 and Dec. 31, 2023, then three days will be converted to sick leave on Dec. 31, 2023 at the end of day.
- If an employee resigns, retires, or passes away prior to Dec. 31, 2023, any excess annual leave above the annual leave cap will be forfeited, and the annual leave payment due to the employee upon separation, or due to their estate, shall be the lesser of: (1) the leave balance to the employee’s credit on the date of resignation, retirement, or death; or (2), the leave balance credited to the employee as of the close of business on Aug. 31, 2023.
- Please work with your supervisor to plan how you will use any annual leave over the cap by Dec. 31, 2023, if you do not want to have the time converted to sick leave on that date.
For all titles: Unscheduled Holidays from the annual leave year ending Aug. 31, 2023 will not be carried over, and must be used by Aug. 31, 2023 or will be forfeited.
Please feel free tocontactus if you should have any questions.
By the Office of Human Resources
