As a reminder, this is the last week of extended hours for the summer and we will be resuming normal business hours as of Monday, Aug. 12, 2024. To ensure the availability of on-campus support services for our students, we will also increase our on-site density for staff to a minimum of 70% of work time being performed on campus, which is equivalent to seven out of ten days of in-person work in a two-week cycle. Of course, not every position lends itself to a remote component. This determination will be made by supervisors in consultation with their managers/directors and should be based on the essential functions of the position and the needs of the department. Supervisors and employees should continue to refer to CUNY’s Flexible Work Guidelines for helpful information. Please note that all employees who are approved to work a portion of their work schedule remotely (30% or less) should complete and sign a Remote Work Agreement and submit it to their supervisor for signature. The use of these agreements has been extended through June 30, 2025, based on upon agreement with the PSC and DC37, and should be kept on file in all departments. Each form should detail the employee’s fall schedule as approved by their supervisors.
Each department should have a master schedule detailing office coverage, which should be shared with the appropriate division administrator. These schedules should be completed as soon as possible, but no later than the first day of fall classes, Wednesday, Aug. 28, 2024. Please also ensure that all email auto-replies, voicemails, and department Websites have current and up-to-date information. It is important that students, as well as our colleagues across campus, know how to reach a specific department when needed.
Please note that supervisors can assign on-site/in-person work over the 70% minimum to ensure we are providing efficient service to the campus community. Additionally, as the hybrid experience has shown, it often is more productive to have entire teams (or groups of teams) reporting to campus on certain days to attend important meetings or events to be able to reap the benefits of in-person collaboration. Further, when employees call out sick when scheduled to work in person, it often affects other team members’ schedules. In those situations, a supervisor may revise schedules so that employees continue to provide in-person coverage equally within a specific unit. Similarly, schedules can be revised by supervisors when team members are out on approved annual leave to ensure proper office coverage. Supervisors may also set blackout dates, or periods of 100% in-person work, as needed, during the department’s peak times.
As always, those who qualify for a reasonable accommodation under CUNY’s Procedures-for-Implementing-Reasonable-Accommodations-9.21.2016.pdf (cuny.edu) can submit a request for a reasonable accommodation to accessemployee@csi.cuny.edu.
In limited circumstances where vacations and/or illnesses result in departments having no on-site coverage for a temporary period, supervisors should consult with the appropriate administrator and ensure proper signage and notifications are in place so that visitors know how the department can be reached.
As always, Public Safety staff and other essential employees will continue to work 100% in-person, and we are grateful for their continued presence on campus.
Should you have any questions, please do not hesitate to contact Human Resources.
By the Office of Human Resources
