Technology Training Sessions for the Week of March 30

In lieu of our monthly Lunch & Learn Series, Technology Training will continue to offer weekly training sessions on the applications that will assist you with your telecommuting efforts. The schedule will be updated every Friday evening for the following week.

If there is a topic that you would like to have covered in the future, please contact us and we will do our best to assist you.

Please use our Registration page to register for this week’s sessions. Please note that this schedule is fluid and we may add or cancel training sessions as needed to better serve the College community.

Day Date Time Class
Monday 3/30/20 9:30am – 10:30am Need Help? Visit with Doriann during a Virtual Office Hour
Monday 3/30/20 12:00pm – 12:30pm Lunch & Learn – OneDrive
Monday 3/30/20 2:00pm – 3:00pm Office 365 Applications – Explore what is available and how to install them.
Monday 3/30/20 3:30pm – 4:30pm Working in the OWA application
Tuesday 3/31/20 9:30am – 10:30am Need Help? Visit with Doriann during a Virtual Office Hour
Tuesday 3/31/20 10:00am – 11:00am Blackboard Collaborate for Students
Tuesday 3/31/20 3:00pm – 4:00pm TBT – Blackboard Collaborate for Faculty
Tuesday 3/31/20 4:00pm – 5:00pm Office 365 Applications – Explore what is available and how to install them.
Wednesday 4/1/20 9:30am – 10:30am Need Help? Visit with Doriann during a Virtual Office Hour
Wednesday 4/1/20 11:00am – 12:00pm Working in the OWA application
Wednesday 4/1/20 12:00pm – 1:00pm Using WebEx to Collaborate
Wednesday 4/1/20 3:00pm – 4:00pm Blackboard Collaborate for Students
Thursday 4/2/20 9:30am – 10:30am Need Help? Visit with Doriann during a Virtual Office Hour
Thursday 4/2/20 11:30am – 12:30pm Using your Phone to Scan Documents
Thursday 4/2/20 2:30pm – 3:30pm Blackboard Collaborate for Students
Thursday 4/2/20 4:00pm – 5:00pm Office 365 – Teams
Friday 4/3/20 9:30am – 10:30am Need Help? Visit with Doriann during a Virtual Office Hour
Friday 4/3/20 10:30am – 11:30am Blackboard Collaborate for Students
Friday 4/3/20 1:00pm – 2:00pm Office 365 – Teams
Friday 4/3/20 3:00pm – 4:00pm Using your Phone to Scan Documents

We look forward to working with you.

By Doriann Pieve-Hyland

Congratulations to VP Kenichi Iwama

I am proud to announce that Vice President for Economic Development, Continuing Studies, and Government Relations, Ken Iwama, has been named Chancellor of Indiana University Northwest, located in Gary, IN.  

At CSI, as Vice President, VP Iwama led the our strategic initiative of Borough Stewardship, establishing and strengthening the College’s ties with local government officials, high schools, businesses, and Borough entrepreneurs, in an effort to bolster the College’s role as an academic, productive, and creative force on Staten Island, one of the five great boroughs of New York City.  

VP Iwama’s division has re-engaged with the Staten Island community, resulting in unprecedented resources flowing to the College to grow the educational and research environments needed to support and enhance academic excellence. Of particular note, he secured approximately $22 million for major facilities and infrastructure projects as well as academic initiatives supporting the Division of Humanities and Social Sciences, the Division of Science and Technology, the School of Health Sciences, and the School of Business. VP Iwama is currently overseeing the major expansion of the College’s Tech Incubator to create the first innovation center in the Borough, fostering new businesses, technology, and economic growth.   

In addition to providing diverse educational programming for 4,000 pre-college, professional certificate, and matriculated students, the division supports faculty research and innovation, government relations, corporate and foundation engagement, specialized student career services, student residential life, workforce development, auxiliary services, and community-based centers and programming.  

VP Iwama previously served as Chief of Staff and Deputy for two College of Staten Island presidents, and was the College’s Director of Diversity and Compliance.  

Please join me in congratulating Ken as he brings the skills and his CSI experience to Indiana University Northwest.  

By William J. Fritz

Plans for Use of Our Campus

Last week, I spoke to you about the legacy of our campus and how once again we are being called on as an Anchor Institution on Staten Island to serve our community through Borough Stewardship. Yesterday, members of the Army Corps of Engineers Advance Team were on site reviewing the campus to determine the best locations for use as field hospitals. The team looked at Dolphin Cove, the Recreational Center, the Great Lawn, the athletic fields, and parking lots. We anticipate two phases of construction; once sites are selected, it will take between ten and 14 days to complete the first phase, and 21 days to finish the second. We are working closely with the offices of Congressman Rose and Governor Cuomo on these plans.

I will continue to update the campus as we learn more information about the construction. As mentioned in my recent video message, the only thing that appears certain is that we will be returning to our roots, serving as a hospital in a time of need. We all wish that the world was not faced with this pandemic, but I know that we will do our part to support our fellow Islanders, the City of New York, our students, and each other through the use of our facilities and many other measures.

My thoughts and gratitude continue to be with you all during this time.

By William J. Fritz

Updates from CUNY on Grading, Recalibration, and Financial Aid

The latest updates from CUNY regarding Academic Affair issues are below. In this case, the grading policy, more on the recalibration period, and the academic calendar, and impacts of the current situation on financial aid. A summary of all of the memos from CUNY since the beginning of the COVID-19 crisis pertinent to academic matters are compiled on the online pdf.

By the Division of Academic Affairs

CR/NC Grading Policy: As we had previously foreshadowed, in response to a change in instructional modality and the disruption that the COVID-19 pandemic has had on the lives of our students, faculty, and staff, the University Office of Academic Affairs, in consultation with campus presidents and deans, the University Faculty Senate, and the University Student Senate, has determined the need for a flexible grading policy that will provide students maximum flexibility as they navigate the challenges associated with the University’s move to distance learning and the effects of our City’s social distancing guidelines on their personal lives. The proposed policy, subject to the approval of the Board of Trustees on March 30, is reproduced below for convenience.  Please know that detailed implementation plan and FAQs based on questions raised during the development of this policy will be published in due order.

Special COVID-19 Flexible Grading Policy for the Spring 2020 Semester

As part of The City University of New York’s response to the COVID-19 pandemic, during the Spring 2020 semester, all students shall have the option to convert any or all of the (A-F) letter grades they earn in their classes, to Credit/No Credit (CR/NC) grading. 

-During the Spring 2020 semester, all students shall have the option to convert any or all of the (A-F) letter grades they earn in their classes, to Credit/No Credit grading.

-Students shall be able to make this decision up to 20 business days after the University’s final grade submission deadline. Once selected, the CR/NC option cannot be cannot be reversed.

-If a student chooses to exercise this option, a passing letter grade (A, B, C, or D) will convert to ‘CR’ with credit for the class being awarded, while a failing grade (F) will convert to ‘NC’, with no credit awarded. Credit/No Credit grades will not impact the student’s GPA.

-Courses taken for a letter grade will continue to be included in the semester and general GPA, while courses taken for a Credit/Non-credit grade will be excluded, just as is the case with such courses taken at a student’s home institution.

-If a student exercises the option of Credit/No Credit, the Credit (CR) grade will not negatively impact the student’s satisfactory progress toward degree completion.

-Students with Credit/No Credit grades will be able to transfer those courses across colleges within CUNY, per current CUNY policy.

-The Special COVID-19 Flexible Grading Policy shall apply to coursework completed on Permit and will not affect Board of Trustees Policy 1.14 – Policy on Coursework Completed on Permit.

-Students placed on academic probation by their institution at the start of the Spring 2020 semester shall not be penalized with academic dismissal based upon their grades earned this semester.

-The Special COVID-19 Flexible Grading Policy shall not affect the University standards of student retention and progress in accordance with Board of Trustees Policy 1.26.

-Before choosing this grading option for one or more of their classes, students shall consult with their academic and financial aid advisors regarding potential impact to their financial aid, licensure requirements, and graduate school admissions.

-The Special COVID-19 Flexible Grading Policy shall supersede and override all undergraduate and graduate program-level grading policies currently in effect at CUNY colleges and schools, including those related to required and elective courses within the major, minor, general education (Pathways), pre-requisite courses, honors courses, courses taken on permit and maximum number of credits that a student can earn with Credit/No Credit grades.

-The grade glossary, attached to each transcript, will be updated to include a notation denoting that all Spring 2020 grades, including CR or NC, were earned during a major disruption to instruction as a result of the COVID-19 pandemic.

-The Special COVID-19 Flexible Grading Policy shall apply to all CUNY colleges and schools, except the School of Law and the School of Medicine, which may develop their own Pass/Fail policies, subject to approval of the Board of Trustees, to conform to norms in legal and medical education.

-The Special COVID-19 Flexible Grading Policy, which shall be effective April 1, 2020, applies to the Spring 2020 semester only and that the Chancellor, may, in his discretion, to meet public health emergency policies and practices, extend this policy to future semesters, if necessary and report such extension to the Board of Trustees immediately.

-The Special COVID-19 Flexible Grading Policy shall be codified in the Manual of General Policy as Policy 1.4. and cannot be overwritten by any individual units of the University, including presidents, provosts, or college councils.

The policy will remain in effect for the Spring 2020 semester and will be reviewed by the Chancellor and extended as necessary to meet public health emergency policies and practices.

Impact of Recalibration Period and Instructional Recess on CUNY’s Academic Calendar: To date, when we consider the losses and gains in instructional days due to CUNY’s Instructional Recess and Recalibration Period, the number of instructional days we need to make are as follows: Mondays (1), Tuesdays (1), Wednesdays (1), Thursdays (0), Friday’s (2), Saturdays (1), and Sundays (1). These days, in the absence of regulatory relief, can ultimately be made up using additional assignments to assist students in making up missed work. Such assignments might include interactive projects, supplemental instructional material, preparation of reports, or other assignments at the discretion of the department and the instructor. This is similar to what the University did to make up lost instruction time during Hurricane Sandy. For Sandy, campuses had to “make up” from 5 to 10 days, so we have plenty of wiggle room based on precedent before having to consider extending the semester. As to the University’s previously scheduled Spring Recess, per the Chancellor’s previous communications, it will now run from Wednesday, April 8 through Friday, April 10, encompassing the beginning of Passover and Good Friday. For faculty, staff, and students whose religious observation extends into the week of April 13, as always, you have the right to request a religious exemption to observe the holiday and we will offer maximum flexibility in addressing the requests. CUNY’s guidance for religious exemptions can be found here and we will remind faculty and staff about our guidance as we get closer to that date.  Finally, the University — along with several other state colleges — continue to consult stakeholders and monitor the current situation as it moves to complete its course offering for Summer 2020 sessions — especially as it pertains to whether or not distance learning should be primarily or completely privileged.

Tenure clock: The University recognizes that the transition to distance learning in the Spring 2020 semester as a result of COVID-19 may cause interruption and delay in faculty research and scholarship. This is particularly critical for faculty advancing toward tenure. Accordingly, the University will permit faculty whose candidacies for tenure are coming up in the fall 2020 semester to receive a one-year extension, if they so desire. Such faculty must request a tenure clock extension by emailing the request to their college Provost by May 1, 2020.  Going forward, faculty on the tenure track who subsequently want to request a tenure clock extension based on the circumstances of Spring 2020 must so apply by February 1 in the year immediately preceding their tenure review. Faculty wanting to apply for a tenure clock extension should follow the procedures normally followed at their college for requesting these extensions to tenure review; their request will be subject to fact-specific review, in accordance with past University practice.

Appointment/Non-Reappointment Notices: During this period of telecommuting, any notices required to be provided to faculty and staff, including those pursuant to Article 10 of the PSC-CUNY collective bargaining agreement regarding notification of appointment/non-reappointment for faculty and staff and Article 13 regarding HEOs, should be sent, at a minimum, to an employee’s CUNY email address. If there is no CUNY email address on file, whatever email address is on file should be used. If possible, especially in cases of non-reappointment, we suggest that multiple methods of communication be used. These may include CUNY email address, personal email address, and text to cell phone number. It is important to use our best efforts to get notification to faculty and staff. We understand that this is an extra burden, but the number of non-reappointments pales in comparison to the number of reappointments, and the colleges must demonstrate strong best efforts to ensure that notice of non-reappointment was effectuated. 

Summary of Financial Aid Considerations in $2 Trillion Congressional Relief Package: A $2 trillion COVID-19 Relief bill passed yesterday, of which, $14 billion was allocated to Education. This must now be put into action by USED, and it should include guidance on how institutions will indicate students affected by this emergency, and direction on implementation. The relief includes:

  • Emergency aid based on enrollment of Full-Time Equivalent (FTE) recipients, for both the students in the form of emergency grant and for the institution to assist with expenses incurred due to COVID-19; 
  • More flexibility in the managing of the FWS and the SEOG programs; including allowing “emergency SEOG” to be awarded up to the maximum Pell award amount, and permitting FWS to continue to get paid during the emergency.
  • If able to administer by USED, loans and Pell grant will not count as having been used for students unable to complete the term;
  • Instituting a waiver process where the amount of grant or loan associated with each withdrawn student would not have to be returned by the school or the student; 
  • Removes the “attempted” credits requirement of the Satisfactory Academic Progress calculations; 
  • Extends Leave of Absences process to standard colleges permitting students to return and complete courses at a later time; 
  • For the duration of the declared emergency, it will allow Title IV-participating foreign institutions the ability to offer distance education; 
  • Suspends interest and payments until 9/30/20 of all Direct Loans. 

Message from John Verzani, Chair, College Council

The executive committees of the College Council and the Faculty Senate have been trying to keep an archive of CSI- and CUNY-related activity during this historic time. The archive is online.

To help keep track of the new news, we are going to try to write summaries every Monday, Wednesday, and Friday. The first of these can be found online.

We hope this is a helpful means to keep track of the swirl of initiatives and activities.

Be safe.

By John Verzani

Free Online Tutoring Available for Your Students

The Office of Academic Support is now offering free online tutoring–seven days a week. We strongly urge that students take advantage of this free academic assistance. We believe this service is critical now — during this challenging distance-learning period. Our students need all the structured help we are able to offer.

Please announce and promote this free online tutoring in your classes.

Tutoring is available in a wide variety of subjects in the Humanities and Social Sciences, Business, Science, Technology, Engineering, and Mathematics. The online service occurs remotely through Blackboard Collaborate, and students can access tutoring sessions online.

Advise your students to identify day and time that work best for them, then click on the tutor’s respective time slot to enter the virtual tutoring room. We are here to help your students stay on top of their coursework.

I would like to express deep gratitude to Dr. Leonardo Pignataro (for us, simply “Leo”) and the team that managed to make this amazing transition happen.

Wishing you and yours a restful weekend in these strange times.

By Ralf Peetz

COVID-19: Business Office Update

I need your help. We are experiencing issues with processing time sheets for part-time personnel because the procedure previously sent is not being followed.

A few items have been brought to my attention regarding the Modified Part-Time Timesheet Submission Policy:

1.       Not all Part-Time employees were distributed the communication timely from their divisions.

2.       Submissions of timesheets are being sent directly to employees in my office and not to the established email aliases we have created.

3.       Part-Time employees are submitting their own timesheets to us along with an email from their supervisor indicating that the timesheet is approved.

We must receive the approval and timesheet submission directly from the supervisors. The employee cannot submit their timesheet directly to us, as it opens the door for manipulation after approval from the supervisor.

 Please ensure all Department chairs/heads and supervisors are familiar with the new procedure. A copy of the procedure is online

By Carlos A. Serrano

Reminder: Recalibration Period and Spring Break

This is just a reminder that, as announced by CUNY Chancellor Matos Rodriguez, administrators and staff will continue to work as they normally would during the Recalibration Period, from Friday, Mar. 27 to Wednesday, Apr. 1, and during Spring Recess, from Wednesday, Apr. 8 to Friday, Apr. 10,  albeit remotely in most cases. As previously noted, only essential personnel should report to campus.

By the Office of Human Resources