Please find online the relevant documents and resources to assist you with the travel reimbursement process: Document 1, Document 2, Document 3. I encourage you to review them carefully to help ensure timely and accurate processing. All travel reimbursements must be entered and approved by a supervisor in CUNYFirst consistent with the deadlines outlined in the FY26 Travel Guidelines document. Unspent travel funds will not be carried forward to the next fiscal year. 

Below is a summary for each online document.

  1. FY26 Travel Guidelines – Key information to note;
  1. Travel policy – Guidelines to follow when traveling;
    1. Guidance on the per diem rules governing business travel referenced in this document can be found online.
    2. For local travel reimbursement via automobile, this online document must be completed and attached to the expense report.
  1. CSI Travel Authorization Request Form – Paper form, to be used only if a Travel Authorization is not submitted into CUNYFirst;
  1. Travel and Expense – 9.2 User guide – Step-by-step guide on how to create a Travel Authorization and Expense Report in CUNYFirst;
  1. How to Enter Expense Location Details on an Expense Report – Step-by-step guide on how to enter location details on an Expense Report;
  1. Budget Chartfields to be reviewed and changed;
  1. International Location Country Codes – Listing of international location codes. Guidance regarding currency conversion can be found online.

8.    CF Travel Expense Access Form – Access form to obtain access to the Travel and Expense Module.

Any clarifications or inquiries regarding this communication should be sent to TravelInquiries@csi.cuny.edu.

Please forward this notification to your Department/Program personnel in your respective Division/School to follow up, as required. 

By Carlos A. Serrano